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Quick Tips

Because sharing information has always been the central responsibility of the Church.

Import Faculty Contacts

posted Aug 28, 2008, 2:40 PM by Dustin Hayes   [ updated Aug 28, 2009, 9:05 AM ]

You can now import all the OCC faculty and staff directly into your OMAP account.  To do this, follow these simple steps:
  1. Download this file  (We will be updating this file soon, for the Fall 2009 Semester)
  2. Login to your OMAP account
  3. Click "Contacts" on the left side of the screen
  4. Click "Import" at the top right side
  5. Browse to the file you downloaded, and click "Import"
For help, click here

Chat With People

posted May 15, 2008, 8:06 AM by Dustin Hayes

Google makes it easy to communicate quickly and efficiently right from your inbox.  To get started chatting with people within GMail, follow these simple instructions.
 
1. From your inbox, find the chat window on the left side of the screen
2. Click on the person's name (If you cannot find them listed, start typing the first few letters of their name in the search window just above the list of names)
3. Start typing in the box that pops up in the lower right side of the screen (If no box pops up, the person is not online and the “Compose New Email” window comes up instead)

Add Other Email Accounts To Google

posted May 15, 2008, 7:59 AM by Dustin Hayes   [ updated Aug 27, 2009, 9:49 AM ]

Google allows users to receive and send mail from other email accounts, just like Outlook did. This means that if you have a Yahoo account, you can set Google up to receive and send mail through your Yahoo account, without having to login to Yahoo Mail. To set up other email accounts, follow these simple instructions:
 
1. From your inbox, click “Settings” at the top right
2. Click “Accounts”
3. If want to both send and receive mail from another account, add it to both the “Send Mail as:” and “Get Mail From Another Account”
 
    NOTE:  You will be sent a verification email to the other account, which will contain a unique code.  Log in to that account, retrieve the code, and continue following the directions for setting up multiple accounts.

4. You will need to know the POP server of your email system (For a list of common ones, click here).

Google Docs Offline

posted May 15, 2008, 7:51 AM by Dustin Hayes   [ updated Aug 27, 2009, 9:50 AM ]

Google has enabled a great feature that allows documents to be accessed and edited offline.  This is made possible by a revolutionary new kind of plug-in for the internet.  To find out more about this great new feature, follow the link below.
 

Google Icon on Desktop

posted May 15, 2008, 7:48 AM by Dustin Hayes

Many people have asked us if it is possible to add a link to the desktop that takes them directly to the login page for Google.  Here's how to do that:
  1. Go to: http://mail.occ.edu
  2. Click the "Add to Favorites" icon
  3. Once the web address has been added as a favorite, click the "View Favorites" button
  4. Right click on the new Google Mail icon, and click "Copy"
  5. Right click on your desktop and click "Paste"

Email Lists

posted Mar 11, 2008, 1:55 PM by Dustin Hayes

Part of the beauty of Google Apps is the ability to communicate with lots of people at the same time.  If you regularly email the same people at the same time, try setting up a group that includes all of their email addresses.  That way when you fill in the "To:" field of your email, you can just type the group name and it will automatically add all of their email addresses.  Here's how:
 
  1. From your inbox, click on "Contacts" on the left side of the screen.
  2. At the top right hand side of the screen, click the "Create Group" button.
  3. Name the group.
  4. Go back to the list of all of your contacts, and check the box next to each contact you wish to add to the group.
  5. Once you've selected everyone to add, simply click the "Groups" button on the top right side of the window, and select the group to add them to.
You can set up as many groups as you want to, and you can add the same person to multiple groups.  That way all of your contacts stay organized the way you want them to!

Sharing Documents

posted Mar 4, 2008, 9:04 AM by Dustin Hayes   [ updated May 15, 2008, 2:03 PM ]

You can easily share any document you create in Google Docs with any one using the Google system.  You can also control how much your collaborators can do to that document.  To get started, follow these simple steps:
  1. Create any kind of document (Document, Spreadsheet or Presentation) and save it with a name
  2. Click the "Share" tab on the right side of the screen
  3. Choose who you want to share the file with.
    1. You can start typing their name, and Google will automatically begin searching for your contacts with those letters
    2. If you have created a group that you'd like to share a document with, click the "Choose from contacts" and then choose the group from the drop-down box, and click "Add All"
  4. Choose whether you want to allow your users to modify the document (Collaborators) or simply view the file (Viewers)
  5. Click "Invite Viewers" or "Invite Collaborators"
  6. If you wish to send a message to the individuals or groups at this time, type your message in the pop-up box.  Otherwise check "Skip sending invite".
That's it!  Your collaborators will receive a message in their inbox that you've shared a document with them, and it will provide a link for them to view it.  If they have an OCC email account and they have switched to using the new system, they will be allowed to view or edit your document.  To watch a video on this subject, click here.

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