Outlook / Apple Mail

 

Automated Migration 

Google has created a free utility to automatically migrate email, contacts and calendars from Outlook and other desktop mail clients. 
 
NOTE:  You must have Office 2003 or later for Outlook, and you must be running Windows XP or Vista only.  For earlier versions of Windows, Outlook, or for Mac's, use the appropriate section of this page to migrate your email, contacts and calendar.
 
Establish your OMAP Account
  1. Open a web browser and navigate to http://mail.occ.edu or http://my.occ.edu
  2. Login using your OMAP username and password (Your username is the same as the old system.  Your password is the same unless it was less than 6 characters in length, in which case you must enter a capital "OCC" in front of the password.  ie: 12345 becomes OCC12345)
  3. Agree to the license agreement to create your account
  4. Click on "Email"
  5. At the top right of the screen, click "Settings"
  6. Click "Forwarding and Pop"
  7. Check the button to enable IMAP
  8. Save the changes
Unlock Captcha
Captcha is a security feature that is enabled by default on all accounts.  In order to allow Outlook to access your OMAP account, you must first disable Captcha
  1. Open a web browser and navigate to http://google.com/a/occ.edu/UnlockCaptcha
  2. Fill in your username (without the "@occ.edu" or "@my.occ.edu") and password and captcha picture
  3. Click "Unlock Captcha
Install and Run the Automatic Migration Utility 
  1. Open a web browser and navigate to http://mail.google.com/mail/help/email_uploader.html
  2. Click "Download Google E-mail Uploader"
  3. Click "Save" and choose a destination to save the file such as the desktop or "My Documents"
  4. Click "Run" and then click "Run" again
  5. Once the file opens be sure to close Outlook and click "Next"
  6. Fill in your full email address and password
  7. Click "Sign in"
  8. Check either "Mircrosoft Outlook" or "Outlook Express" and then click "Next"
  9. Check "Create labels from folder names" and click "Upload"

 

Automatic Calendar Sync

Google has created a small utility that automatcally synchronizes your Outlook calendar and your primary OMAP calendar.  To use this utility, navigate a web browser to the following link and follow the instructions there:
 
 
NOTE:  This utitliy is only compatible with Outlook 2003 / 2007 and is only for Windows XP / Vista at this time.  If you are using an unsupported version of Outlook or Windows, or are using a Mac, you must export your calendar manually. 

 

Outlook 2000

 
To configure Outlook 2000 for OMAP, follow these steps:
 

Email

Establish your OMAP Account
  1. Open a web browser and navigate to http://mail.occ.edu or http://my.occ.edu
  2. Login using your OMAP username and password
  3. Agree to the license agreement to create your account
  4. Click on "Email"
  5. At the top right of the screen, click "Settings"
  6. Click "Forwarding and Pop"
  7. Check the button to enable IMAP
  8. Save the changes
Unlock Captcha
Captcha is a security feature that is enabled by default on all accounts.  In order to allow Outlook to access your OMAP account, you must first disable Captcha
  1. Open a web browser and navigate to http://google.com/a/occ.edu/UnlockCaptcha
  2. Fill in your username (without the "@occ.edu") and password and captcha picture
  3. Click "Unlock Captcha
Setup the OMAP Account in Outlook
  1. Open Outlook
  2. Click on "Tools > Accounts…"
  3. Click "Add > Mail…" in the top right hand corner
  4. Fill in your Display name and click “Next”
  5. Fill in your full email address and click “Next”
    1. In “My incoming mail server is a…server” choose “IMAP”
    2. Incoming Mail Server: imap.gmail.com
    3. Outgoing Mail Serve: smtp.gmail.com
    4. Click “Next”
  6. Fill in account name (your full email address) and password and click “Next”
  7. Click “Finish”
  8. In the “Internet Accounts” screen, click “Properties”
    1. Click the “Advanced” tab
    2. Check “This server requires a secure connection (SSL)” under Outgoing and Incoming mail
    3. Outgoing mail (SMTP): “465”
    4. Incoming mail (IMAP): “993”
    5. Click the “Servers” tab
    6. Check “My server requires authentication” at the bottom
    7. Click “OK”
  9. Click “Close”
 

Calendar

 
Follow all the steps for Email migration for Outlook 2007 listed above
 
Export your calendar from Outlook
  1. Open Outlook
  2. Click "File > Import and Export"
  3. Click "Export to a File" and click "Next"
  4. Click "Comma Separated Values (Windows)" and click "Next"
  5. Select your calendar from the list
  6. Choose a destination to save the file to (a common place is the desktop)
  7. Map any custom fields you might have created in your calendar (if you are not sure what to do here, just skip it) and click "Finish"
Import your calendar into OMAP Calendar
  1. Login to your OMAP Calendar account
  2. On the left side of the calendar, click "Add > Import Calendar"
  3. Browse to the file you saved and choose the calendar to import the events into, and click "Import"
 

Contacts

Export your contacts from Outlook
  1. Open Outlook
  2. Click "File > Import and Export"
  3. Click "Export to a File" and click "Next"
  4. Click "Comma Separated Values (Windows)" and click "Next"
  5. Select "Contacts" from the list (If you have contact lists, you must export each of them individually)
  6. Choose a destination to save the file to (a common place is the desktop)
  7. Map any custom fields you might have created in your contacts (if you are not sure what to do here, just skip it) and click "Finish"
Import your contacts into OMAP
  1. Login to your OMAP email account
  2. Click on "Contacts" on the left side of the inbox
  3. Click the "Import" link at the bottom left of the screen
  4. Browse to the file you saved and click "Import"
  5. Repeat these steps for other groups you exported from Outlook

 

 

Outlook 2003

 
To configure Outlook 2003 for OMAP, follow these steps:
 

Email

 
Establish your OMAP Account
  1. Open a web browser and navigate to http://mail.occ.edu or http://my.occ.edu
  2. Login using your OMAP username and password
  3. Agree to the license agreement to create your account
  4. Click on "Email"
  5. At the top right of the screen, click "Settings"
  6. Click "Forwarding and Pop"
  7. Check the button to enable IMAP
  8. Save the changes
Unlock Captcha
Captcha is a security feature that is enabled by default on all accounts.  In order to allow Outlook to access your OMAP account, you must first disable Captcha
  1. Open a web browser and navigate to http://google.com/a/occ.edu/UnlockCaptcha
  2. Fill in your username (without the "@occ.edu") and password and captcha picture
  3. Click "Unlock Captcha
Setup the OMAP account in Outlook
  1. Open Outlook
  2. Click "Tools > Email Accounts"
  3. Click "Add a new email account"
  4. Select "IMAP" for the server type
  5. Enter your account information
    1. Your Name
    2. Your full email address
    3. Incoming Server: imap.gmail.com
    4. Outgoing Server: smtp.gmail.com
    5. User Name: full email address (with "@occ.edu")
    6. Password
    7. Click "More Settings"
  6. Click the "Outgoing Server" tab and check the "My outgoing server (SMTP) requires authentication" box
  7. Click the "Advanced" tab
    1. Check the boxes for "This server requires an encrypted connection (SSL)" on both the Incoming Server and Outgoing Server
    2. Change the Incoming Server number to 993
    3. Change the Outgoing Server number to 587
    4. Click "OK"
  8. Click "Next" on the Email Accounts window
  9. Click "Finish"
 

Calendar*

Follow all the steps for Email migration for Outlook 2007 listed above
 
Export your calendar from Outlook
  1. Open Outlook
  2. Click "File > Import and Export"
  3. Click "Export to a File" and click "Next"
  4. Click "Comma Separated Values (Windows)" and click "Next"
  5. Select your calendar from the list
  6. Choose a destination to save the file to (a common place is the desktop)
  7. Map any custom fields you might have created in your calendar (if you are not sure what to do here, just skip it) and click "Finish"
Import your calendar into OMAP Calendar
  1. Login to your OMAP Calendar account
  2. On the left side of the calendar, click "Add > Import Calendar"
  3. Browse to the file you saved and choose the calendar to import the events into, and click "Import"
*As an alternative to the method provided here, you may also choose to synchronize your Outlook and OMAP Calendars.  This is especially useful if you intend to sync a PDA, Smart Phone, or iPhone with Outlook.  To accomplish this, please refer to the Google Calendar Sync utility, found here: http://www.google.com/googlecalendar/new.html

 

Contacts

 
Export your contacts from Outlook
  1. Open Outlook
  2. Click "File > Import and Export"
  3. Click "Export to a File" and click "Next"
  4. Click "Comma Separated Values (Windows)" and click "Next"
  5. Select "Contacts" from the list (If you have contact lists, you must export each of them individually)
  6. Choose a destination to save the file to (a common place is the desktop)
  7. Map any custom fields you might have created in your contacts (if you are not sure what to do here, just skip it) and click "Finish"
Import your contacts into OMAP
  1. Login to your OMAP email account
  2. Click on "Contacts" on the left side of the inbox
  3. Click the "Import" link at the bottom left of the screen
  4. Browse to the file you saved and click "Import"
  5. Repeat these steps for other groups you exported from Outlook
 

Outlook 2007

 
To configure Outlook 2007 for OMAP , follow these steps:
 

Email

Establish your OMAP Account
  1. Open a web browser and navigate to http://mail.occ.edu or http://my.occ.edu
  2. Login using your OMAP username and password
  3. Agree to the license agreement to create your account
  4. Click on "Email"
  5. At the top right of the screen, click "Settings"
  6. Click "Forwarding and POP/IMAP"
  7. Check the button to enable IMAP
  8. Save the changes
Unlock Captcha
Captcha is a security feature that is enabled by default on all accounts.  In order to allow Outlook to access your OMAP account, you must first disable Captcha
  1. Open a web browser and navigate to http://google.com/a/occ.edu/UnlockCaptcha
  2. Fill in your username (without the "@occ.edu") and password and captcha picture
  3. Click "Unlock Captcha
Setup the OMAP Account in Outlook
  1. Open Outlook
  2. Click on "Tools > Account Settings"
  3. Click "New"
  4. Choose "Microsoft Exchange, POP3, IMAP, or HTTP" and click "Next"
  5. Check the "Manually configure server settings or additional server types" button at the bottom and click "Next"
  6. Choose "Internet Email" and click "Next"
  7. Fill in your User information
  8. Under "Server Information," fill in the following information:
    1. Account Type: IMAP
    2. Incoming Mail Server: imap.gmail.com
    3. Outgoing Mail Server: smtp.gmail.com
  9. Fill in the Logon Information (User Name is your full email address)
  10. Click "More Settings"
  11. Click the "Outgoing Server" tab and check the "My outgoing server (SMTP) requires authentication" button
  12. Click on the "Advanced Tab" and fill in the following information:
    1. Incoming server (IMAP): 993
    2. Use the following type of encrytped connection: SSL
    3. Outgoing server (SMTP): 465
    4. Use the following type of encrypted connection: SSL
  13. Click "OK" and click "Finish" on the next page
 

Calendar*

Follow all the steps for Email migration for Outlook 2007 listed above
 
Export your calendar from Outlook
  1. Open Outlook
  2. Click "File > Import and Export"
  3. Click "Export to a File" and click "Next"
  4. Click "Comma Separated Values (Windows)" and click "Next"
  5. Select your calendar from the list
  6. Choose a destination to save the file to (a common place is the desktop)
  7. Map any custom fields you might have created in your calendar (if you are not sure what to do here, just skip it) and click "Finish"
Import your calendar into OMAP Calendar
  1. Login to your OMAP Calendar account
  2. On the left side of the calendar, click "Add > Import Calendar"
  3. Browse to the file you saved and choose the calendar to import the events into, and click "Import"
*As an alternative to the method provided here, you may also choose to synchronize your Outlook and OMAP Calendars.  This is especially useful if you intend to sync a PDA, Smart Phone, or iPhone with Outlook.  To accomplish this, please refer to the Google Calendar Sync utility, found here: http://www.google.com/googlecalendar/new.html
 
 

Contacts

 
Export your contacts from Outlook
  1. Open Outlook
  2. Click "File > Import and Export"
  3. Click "Export to a File" and click "Next"
  4. Click "Comma Separated Values (Windows)" and click "Next"
  5. Select "Contacts" from the list (If you have contact lists, you must export each of them individually)
  6. Choose a destination to save the file to (a common place is the desktop)
  7. Map any custom fields you might have created in your contacts (if you are not sure what to do here, just skip it) and click "Finish"
Import your contacts into OMAP
  1. Login to your OMAP email account
  2. Click on "Contacts" on the left side of the inbox
  3. Click the "Import" link at the bottom left of the screen
  4. Browse to the file you saved and click "Import"
  5. Repeat these steps for other groups you exported from Outlook

 

Apple Mail

 

Email

 
Establish your OMAP Account
  1. Open a web browser and navigate to http://mail.occ.edu or http://my.occ.edu
  2. Login using your OMAP username and password
  3. Agree to the license agreement to create your account
  4. Click on "Email"
  5. At the top right of the screen, click "Settings"
  6. Click "Forwarding and POP/IMAP"
  7. Check the button to enable IMAP
  8. Save the changes
Unlock Captcha
Captcha is a security feature that is enabled by default on all accounts.  In order to allow Outlook to access your OMAP account, you must first disable Captcha
  1. Open a web browser and navigate to http://google.com/a/occ.edu/UnlockCaptcha
  2. Fill in your username (without the "@occ.edu") and password and captcha picture
  3. Click "Unlock Captcha"
Setup Apple Mail
  1. Open Apple Mail
  2. Click Mail, and select Preferences
  3. In the Accounts tab, click the plus sign to create a new account
  4. Select "IMAP" in the "Account Type" drop-down menu
  5. Enter your name and OMAP full email address in the appropriate fields, then click "Continue"
  6. Enter "imap.gmail.com" next to "Incoming Mail Server"
  7. Enter just your OMAP username next to "User Name" (do not include "@my.occ.edu") and enter your OMAP password; then click "Continue"
  8. For Outgoing Mail Server, enter "smtp.gmail.com"
  9. Select "Use Authentication"
  10. Enter your full OMAP address next to "User Name" (include @my.occ.edu) and enter your password. Then click "Continue," and click "Done"
  11. To finish setting things up, click the "Server Settings" button
  12. Verify that "Server port" is 587.
  13. Verify that 'Use Secure Sockets Layer (SSL)' is checked and that the port is 993 or 995

 

Contacts

 
Unfortunately there is no "Import" feature to Apple's Address Book.  There are a number of ways to synchronize the contact list in Apple's Address book with OMAP, but none of these are easy enough to include in this document.  To start with, you should search for solutions on the internet.  Some popular programs to accomplish this include:
 
 
Use these programs at your own risk.  We cannot be held liable for duplicates or deletions that may result from using any third party software.  This document is meant to help in the best way possible, but not to be completely authoritative.
 

Calendar

 
Unfortunately iCal does not support synchronization like Outlook does.  There are a number of work-arounds for this problem, but again, they are from third-party applications.  A number of popular applications to accomplish this include:
 
 
There are a number of free ways to accomplish this, two of which are listed here and here.  You should be aware that there are a number of known issues using these methods, and not every version of every iCal is supported.  Research options on your own to find one that works for you.  Of course, you could just continue to use your web browser to access your calendar...